Firm Books: Your Own Practice, Kept Properly
Accounting firms are notorious for keeping everyone's books but their own. Firm Books gives your practice the same workspace you give clients — same bookkeeping, same reports, same chart of accounts — without leaving the platform you already work in all day.
What Firm Books Is
Your firm is treated as a client of itself. Open Firm Books from the sidebar and you land in an ordinary client bookkeeping workspace — except the business being booked is yours.
Everything works exactly as it does for a client: connect the firm's bank accounts, let transactions categorize, attach receipts, reconcile, close periods, and run a P&L or balance sheet. There is nothing new to learn, which is the whole point — the reason firms neglect their own books is rarely capability, it is that it happens somewhere else, in another tool, at the end of a long day.
The First Time You Open It
There is no setup wizard. The first time anyone opens Firm Books, your firm's workspace is created and a starting chart of accounts is seeded, then you are dropped into the bookkeeping overview. Opening it again just takes you back in — it is created once and never duplicated.
The seeded chart is a starting point, not a prescription. Adjust it the way you would for any client — see Chart of Accounts.
What It Is Separate From
Firm Books is its own set of books. Nothing in it mixes with any client's records, and no client can see it.
It is also distinct from the billing side of your practice. Invoices you send clients and the payouts you receive live under Firm Admin → Invoices & Payouts; Firm Books is where the resulting revenue and your operating costs are accounted for. Two different questions — “who has paid me?” and “how did the practice do?”
What Belongs In It
The ordinary economics of a practice:
- Revenue from client work
- Staff costs — salaries, contractors, benefits
- Software and subscriptions — usually a larger line than firms expect once it is all in one place
- Premises — rent, utilities, insurance
- Professional costs — licences, CPE, memberships, indemnity cover
- Equipment, as fixed assets where it qualifies
Once a few months are in, the reports answer questions worth asking: what a client is actually worth after the hours, whether a service line covers its costs, and where the practice makes its money.
Who on Your Team Should See It
Firm Books is a firm-wide section, granted per team member like any other. Owners and admins have it automatically; seniors and members see it only if granted.
See Team Members & Access for how granting works.
Frequently Asked Questions
Does Firm Books count against my client limit?
Your firm's own books are part of your firm, not a client you took on. If your client count ever looks off by one, that is worth raising with support rather than assuming.
Can a client ever see my firm's books?
No. Clients only ever see their own organization's records.
Can I import my practice's history from QuickBooks?
Yes — Firm Books is an ordinary bookkeeping workspace, so the same import applies. See Import Your Books.
Who does the firm's own tax return?
That is your call as a practice — DynaTax AI keeps the books; the return is prepared the same way any other set of books is. Many firms have another firm review theirs, for the same reason surgeons do not operate on themselves.